600 Empire Room Approved May 15, 2012 Amended May 17, 2016 Reviewed 2/20/2018
In keeping with the Library’s mission to offer a welcoming place for community interactions, the Dormann Library Empire Room and North Annex Conference Room are available for use by community groups for informational, educational or cultural meetings and programs when not needed for library purposes. Use of these rooms does not imply endorsement by the library staff or Trustees of the viewpoints presented.
The Library Board encourages the widest possible use of these conference rooms by government agencies and nonprofit community groups as long as this use does not interfere with the normal functions of the library.
Programs of a commercial nature are not acceptable for use of the Empire Room. Use when the library is not opened is discouraged.
No group will be guaranteed exclusive right to a specific day or meeting time.
Occupancy is limited by local code and library usage.
State law and the Board of Trustees prohibit smoking anywhere on library property
Reservations must be made by application and can be emailed, faxed or delivered in person to the library. They will be approved on a first come, first served basis. Reservations may be made up to one year in advance. Please allow 7 – 10 days for approval. The Library Director and/or Board of Trustees reserve the right to deny any use request.
The person making the request must complete the application form and pay all applicable fees (there is a $15.00 per hour fee for nonprofit groups (verification of nonprofit status may be required) and a $30.00 per hour fee for all others). That person (or his/her representative) will be responsible for monitoring for compliance of acceptable behavior, be responsible for clean-up, report any damage and make sure the room/library is secure, if after hours. If a key is obtained, it shall be the responsibility of the one making the reservation and should be returned the following day, or may be left in a designated spot on departure.
Room set-up and return to pre-meeting status is the responsibility of the meeting group. Any damage or excessive cleaning will be charged to the group.
The serving of any food or beverages necessitates the use of the kitchenette and requires an additional $15.00 fee. NO supplies are provided. Any supplies brought in must be properly disposed of or removed. A garbage receptacle will be provided.
Parking is available but the group should use no more than 20 parking spaces. IF YOU NEED MORE THAN 20 PARKING SPACES, PLEASE PARK ACROSS THE STREET BY THE RAILROAD TRACKS.
Hours are: Monday, Tuesday, Wednesday, Thursday 10AM – 8PM, Friday 10AM – 6PM and Saturday 10AM – 2PM
Amended May 17, 2016 Library Board of Trustees